Purchase file

Audit-ready packet · ready for CPSR sample · 82% complete

Step 07 · Purchase file

ADS-24-017-PF-001

Patriot Components LLC — M83513-04-G connectors (Qty 480) · auto-assembled by Anbu, ready for final approvals.

File completeness

82%

6 of 9 items complete · 2 missing · 1 pending

Two supplier-provided documents (ISO certificate + traceability letter) and one Procurement Manager approval block PO release. All competition, price-reasonableness, and flowdown evidence is in the packet.

Approval routing

  • MC

    Maya Chen

    Buyer (originator)

    Approved
  • DM

    David Morales

    Procurement Manager

    Pending
  • EG

    Elena Garcia

    Supplier Quality

    Pending

Packet contents

9 documents

  • Source recommendation memo

    Complete

    Auto-generated; supplier rationale, price analysis, conditions

  • RFQ log

    Complete

    3 RFQs issued (Patriot, Eagle, Redstone); 3 responses received

  • Quote comparison

    Complete

    Side-by-side: unit price, lead time, compliance, risk

  • Supplier eligibility checklist

    Complete

    SAM check + CAGE verification + AVL status confirmed

  • Price reasonableness memo

    Complete

    Variance vs. baseline + 3-quote competition documented

  • Flowdown clause checklist

    Complete

    DFARS 252.246-7007 + FAR 52.244-6 + ISO 9001 confirmed

  • Updated Patriot ISO 9001 certificate

    Missing

    Requested in RFQ; supplier response pending

  • Traceability letter

    Missing

    OEM authorized distribution letter required for electronic components

  • Procurement Manager approval

    Pending

    Required: selected supplier not lowest quote ($1,104 above Eagle)

Source recommendation memo (auto-generated)

Complete

Memorandum · ADS-24-017-PF-001 · ADS-24-017

Source recommendation: Patriot Components LLC

Anbu recommends Patriot Components LLC for M83513-04-G (Qty 480, MIL-DTL-83513 Micro-D Connector) in support of Subcontract ADS-24-017.

Patriot's quote of $42.10/unit ($20,208 extended) is 4.6% above Eagle Supply ($39.80) and 13.0% above Redstone Electronics ($37.25). Patriot is recommended despite higher unit price because Eagle's 35-day lead time exceeds the June 18 milestone (driven by Mod 0001's accelerated July 1 delivery), and Redstone has an unresolved traceability gap from PO-2281 that disqualifies them under DFARS 252.246-7007 (counterfeit electronic part detection).

Patriot's 12-PO history with Apex shows 92% on-time delivery and one resolved NCR. Selection is conditional on receipt of an updated ISO 9001 certificate (current expires in 45 days) and an OEM traceability letter, both requested in RFQ-001. Procurement Manager approval is required because the selected supplier is not the lowest-priced quote.

Audit trail

10 events

Every routing decision, exclusion, and recommendation is explainable — what Anbu did, when, and why.

  1. Detected Modification 0001 in contract package

    2026-04-29 09:14

    Quantity 100 → 120; first delivery July 15 → July 1; funded value $620K → $780K; new First Article Test deliverable.

    Actor: Anbu

  2. Re-prioritized BOM by Mod 0001 critical path

    2026-04-29 09:14

    Long-lead items (PCB, connectors, regulator, capacitors) flagged for immediate sourcing.

    Actor: Anbu

  3. Indexed 47 vendor email threads + 38 historical POs

    2026-04-29 09:15

    Built relationship signal per supplier: response time, on-time delivery, quality events, prior parts supplied.

    Actor: Anbu

  4. Held Redstone Electronics from RFQ batch

    2026-04-29 09:15

    Reason: PO-2281 had unresolved traceability gap and SAM status needs re-verification. Routed to Elena Garcia (Supplier Quality).

    Actor: Anbu

  5. Held MilSpec Finishers from RFQ batch

    2026-04-29 09:15

    Reason: New supplier; quality review pending before initial RFQ inclusion. Routed to Elena Garcia (Supplier Quality).

    Actor: Anbu

  6. Drafted 5 supplier-specific RFQs with embedded flowdowns

    2026-04-29 09:16

    DFARS 252.246-7007, FAR 52.244-6, ISO 9001/AS9100 attached per supplier capability.

    Actor: Anbu

  7. Embedded ISO cert renewal request in Patriot RFQ

    2026-04-29 09:16

    Trigger: March 20 email from Sarah Mills indicated cert expires within 45 days.

    Actor: Anbu

  8. Approved RFQ batch ADS-24-017-B1 for send

    2026-04-29 11:42

    All 5 RFQ drafts reviewed and released to suppliers.

    Actor: Maya Chen

  9. Parsed 3 supplier quotes for connector RFQ-001

    2026-04-30 16:08

    Patriot $42.10 / Eagle $39.80 / Redstone $37.25. Compliance, lead time, and origin normalized.

    Actor: Anbu

  10. Recommended Patriot Components despite +5.8% over lowest

    2026-04-30 16:08

    Rationale: Eagle 35-day lead time misses June 18; Redstone traceability gap unresolved. Routed to David Morales (Procurement Manager) for approval.

    Actor: Anbu

Next actions

  • Await Patriot ISO cert response

    RFQ asked for updated cert in supplier reply

  • Await OEM traceability letter

    Required per DFARS 252.246-7007

  • Route to David Morales for approval

    Procurement Manager (selected supplier ≠ lowest)

Quote comparisonWorkflow complete